It is strongly recommended that all your important documents are notarized, and attested if applicable, in your home country before you move to Dubai. In this article, you will find notarization procedures for Canada, UK and USA. Please note that all other nationals will have to contact a UAE embassy in their area or authentication instructions and costs. In all instances, a copy of the documents must be stamped by a Notary Public then endorsed by the Ministry of Foreign Affairs and the UAE embassy.
UAE
From the UAE, you will have to send your documents to a Notary Public in your home country. Once the Notary Public sends the documents back to you, you have to get the notarized documents attested by your embassy or the consulate in UAE. Then, the document will have to get attested by the UAE Ministry of Foreign Affairs.
CANADA
1. You will need to have all your originals notarized.
2. Submit the original and a photocopy of the document/s and indicate for which country the document is to be notarized. You can choose to have all your documents bind together if you have several documents to avoid being charged separately for documents. The notary will stamp a copy of the entire document or all required documents.
3. Get the document/s authenticated by the Department of Foreign Affairs, Canada. Department of Foreign Affairs can be reached at 1-800-267-8376 (within Canada) and +1-613-944-4000 (outside of Canada)
4. The Department of Foreign Affairs is open from Monday – Friday 8am to 4pm Eastern Standard Time. You will have to submit your document/s along with a cover letter stating your request and contact details to: Foreign Affairs Canada, c/o JLAC, 125 Sussex Drive, Ottawa, Ontario, K1A 0G2, Canada. Include a self-addressed return envelope and arrange return courier service if submitting from outside of Canada. Get your documents endorsed.
5. Submit your documents to the Authentication Office at the UAE Embassy (+1-613-565-7272; open from Monday to Friday 9am to 4pm EST) If mailing your documents, include a self-addressed return envelope. The embassy will also return the attested documents to you.
UK
1. You will need to have all your originals notarized.
2. Submit the original and a photocopy of the document/s and indicate for which country the document is to be notarized. You can choose to have all your documents bind together if you have several documents to avoid being charged separately for documents. The notary will stamp a copy of the entire document or all required documents.
3. Submit the notarized document/s to the Legalisation Department at The Foreign & Commonwealth Office, which is open from Monday – Friday 9:30am – 12:30pm; 1:30pm – 4:00pm; +44 207 008 1500. If submitting document/s by mail, include a cover letter indicating the country for which the document is being legalized. Include a daytime number along with an envelope addressed to the UAE embassy and a money order/postal order for the correct amount. (£12.00 for each document). The Foreign & Commonwealth office will forward the document/s for you.
4. Submit the document/s to the Legalisation Department for attestation at the UAE Embassy ( +44 207 581 1281; Monday – Friday 9:30am – 1:00pm [lodging applications], 1:00pm – 2:00pm [collections]) Pay £10.00 for each document through postal order. If submitting by mail, the embassy will mail the document back to you. If you wish the documents to be returned by registered mail, enclose a prepaid envelope.
USA
1. You will need to have all your originals notarized.
2. Submit the original and a photocopy of the document/s and indicate for which country the document is to be notarized. You can choose to have all your documents bind together if you have several documents to avoid being charged separately for documents. The notary will stamp a copy of the entire document or all required documents.
3. County Clerk must stamp the copy of the document/s.
4. The Secretary of State must stamp the copy of the document/s.
5. Document/s must also be stamped by the country clerk or secretary of state of the state where the certificate/s or document/s were issued.
6. Submit the document/s to the Authentication Office at the US State Department ( +1 202 647 4000; Monday – Friday 7:30am – 11:00am). If you want the document forwarded to the UAE Embassy, enclose an envelope with the UAE Embassy address printed clearly, along with a cheque for the right amount. Include a cover letter requesting the US State Department to forward the document/s to the UAE Embassy in the envelope provided.
7. Submit document/s to the UAE Embassy (+1 202 243 4444; 7:30am – 11:00 Monday – Friday). If sending by mail, include a self-addressed envelope and the embassy will return the attested document/s to you.
8. The US Federal Information Center (1 800 688 9889; 8:00am – 10:00pm EST, Monday – Friday) is helpful in providing advise and information on government office contract details for each state.
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